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VENDOR/CONTRACTOR FREQUENTLY ASKED QUESTIONS:


How do I contract with the College?
College contracting opportunities are posted on the Purchasing Department’s webpage, see “Current Bidding Opportunities.”

How do I submit a bid proposal?
The Request for Proposal (RFP) provides all necessary instructions and a complete description of the proposed contract to enable the preparation of a responsive bid proposal.

What documents must I submit to the College?
Bidders may be required to submit Affirmative Action documentation, a Business Registration Certificate, a Business Entity Disclosure Certification, a C. 271 Political Contribution Disclosure Form, a Non-Collusion Statement, an Ownership Disclosure Certification and bid security. Prior to issuance of a College purchase order the awarded bidder may be required to submit a performance bond, a New Vendor Information Form, evidence of liability insurance naming the College as an additional insured and IRS Form W-9. You can contact the assigned Purchasing Department buyer if you have questions in this regard.

When can I start work?
You can only start work after notification of contract award and receipt of a College purchase order from the College’s Purchasing Department. A vendor who starts work prior to receipt of a College purchase order does so at the vendor’s sole risk.

What if I am asked by a College employee to do work that causes my awarded contract price to be exceeded?
Requested work in excess of the amount of the awarded contract should not be performed absent the issuance of a revised College purchase order reflecting the amount of such increase. A contractor who initiates work in excess of the value of the awarded contract prior to the issuance of a revised College purchase order does so at the contractor’s sole risk.

What can I do if I have a concern/complaint relating to the manner in which my contract is being administered?
A concern/complaint with respect to the manner in which an awarded contract is being administered should be submitted in writing to the Manager of the Purchasing Department.